Employee meal booking
Reserve meals within the permitted booking dates and timings, then review previous meal transactions.
Explore meal bookingAprionex VFMS
Everyday facilities.
Clearly coordinated.
Industry Facility Management System
Bring employee meal bookings, guest meal requisitions and travel requests into one organised portal, with a defined approval process and clear request status.
For employees, department heads, approving authorities and facility teams.
Aprionex. VFMSEMPLOYEE SERVICES
01
Book my mealEmployee canteen bookings & meal history
02
Request a guest mealCanteen or guest-house meal requisitions
03
Plan travelTour and vehicle requisitions
04
Follow the decisionPending, forwarded, approved or rejected
Service overview · Not a live application screen
One portal, everyday services
Give routine requests
a clear path forward.
Let employees request the services they need while the responsible teams review, approve and coordinate each requisition.
Guest meal requisitions
Request meals for guests at the configured canteen or guest-house dining facility and follow the approval status.
Explore guest mealsTravel & vehicle requests
Submit tour or vehicle requisitions, obtain the required approvals and track the vehicle-allocation stage.
Explore travel requests01 / Canteen facility
Book the meal.
Keep the record.
A direct self-service route for employees to reserve their meals through the portal.
Employees sign in, open Canteen Facility and select Book My Meal. Reservations follow the booking dates and timing rules available in their deployment.
The supplied manual documents today-and-tomorrow booking. Confirm the required advance-booking window during implementation.
Sign in to the portal
Access the employee account through a web browser.
Open Book My Meal
Choose the Canteen Facility and the meal booking option.
Reserve within the booking window
Select an available booking date in accordance with the timing rules.
Review meal transactions
Use Meal Transaction to view the meal transaction history.
Mobile browser access supports meal booking without a separate mobile application.
02 / Guest meal facility
Plan for guests.
Keep approvals visible.
Submit a guest meal request with the required details and route it through the designated decision makers.
Choose the configured dining facility, complete the requisition and follow its progress from submission to the final decision.
A structured guest meal request
- Open Guest Meal Facility Meal Requisition
- Start a new guest meal requisition
- Select the canteen or guest-house dining facility
- Complete the required fields and submit
- Receive an application confirmation email
- Track HOD and approving-authority decisions
This workflow covers guest meals. Guest-house room reservations are not described in the supplied manual.
03 / Travel desk
Request the journey.
Coordinate the vehicle.
Bring tour and vehicle requisitions into an approval-led travel desk workflow.
Employees complete the travel requisition, receive confirmation and follow the request through HOD review, final approval and the vehicle-allocation stage.
Travel request lifecycle
Submit travel requisition 01
HOD review 02
Approving-authority decision 03
Await vehicle allocation 04
Workflow illustration. A request can be rejected at either approval stage.
Approval and vehicle allocation are distinct stages; an approved request can still be waiting for allocation.
Guest meal & travel requisitions
Two approval stages.
A clear outcome.
The requisition moves forward only when the responsible reviewer approves it.
Head of Department
The submitted requisition reaches the HOD for review. Approval changes its status to Forwarded and sends it to the approving authority.
If the HOD declines, the requisition is rejected.
Approving authority
The approving authority reviews the forwarded requisition. Final approval changes its status to Approved and triggers an approval confirmation email to the user.
If the approving authority declines, the requisition is rejected.
This two-stage process applies to guest meal and travel requisitions. Employee meal booking is described as a separate self-service process.
Request visibility
Understand where
each requisition stands.
Pending
The requisition has been submitted and is awaiting review.
Forwarded
The HOD has approved the requisition and sent it to the approving authority.
Approved
The approving authority has given final approval.
Rejected
The HOD or approving authority has declined the requisition.
Awaiting vehicle allocation
The travel requisition is waiting for a vehicle to be allocated.
Email confirmations
Users receive confirmation on application submission and after final approval.
People & responsibilities
A defined role for every team.
Employees
Book personal meals, submit guest meal and travel requests, and review transaction history or requisition status.
HODs & approving authorities
Review requisitions in sequence and record an approval or rejection at the relevant stage.
Facility & travel teams
Use the approved request and its allocation stage to support coordination of the requested service.
Frequently asked questions
Know the workflow
before you begin.
What does Aprionex VFMS cover?
The documented services cover employee meal bookings, guest meal requisitions and travel or vehicle requisitions, with approval status and email confirmations for requisitions.
Can employees book meals from a mobile phone?
Yes. The manual describes accessing the portal through a mobile web browser, opening Canteen Facility and using Book My Meal.
How far in advance can meals be booked?
The supplied manual describes booking for today or tomorrow, subject to timing rules. Discuss your required booking window with our team before implementation.
Who approves guest meal and travel requests?
The HOD reviews first. If approved, the request is forwarded to the approving authority for the final decision. A rejection at either stage stops that requisition.
Does an approved travel request mean a vehicle has been allocated?
No. The manual shows a separate waiting-for-vehicle-allocation stage, so allocation should be checked independently of approval.
Does the guest-house feature include room booking?
The supplied manual describes guest meal requisitions at the canteen or guest-house dining facility. It does not document accommodation or room booking.
How can we see a demonstration?
Email sales@aprilentsolutions.com with your facility structure, meal booking rules and approval requirements to arrange a product walkthrough.
Let’s discuss your facility workflows
Make everyday requests
easier to coordinate.
Tell us about your canteen, guest meal process and travel approval structure.
Request a VFMS walkthrough sales@aprilentsolutions.com